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Agendas and Minutes

Downtown Beautification Improvement ad hoc Committee (View All)

Downtown Beautification Improvement ad hoc Committee

Agenda
Thursday, April 17, 2014

Agenda
Downtown Beautification Improvement ad hoc Committee
April 17, 2014
Gresham Room Ashland Public Library 7:30 a.m.

Call to order
Public Input (10 minutes)
Approve minutes of April 3
Discussion about Plaza use/intent 45 minutes
Discuss process to identify possible new projects (10 minutes)
Discussion on how to proceed with “previously identified projects” and newly identified projects (25 minutes)
1. Use criteria to determine whether or not to include the project in a draft beautification plan
2. Prioritize the project (high priority, lesser priority, not a priority)
3. Postpone future meetings until staff can determine cost estimates for each project to be included in the plan
4. Reconvene once cost estimates are ready and prioritize again
5. Staff to develop a draft plan for committee review
6. Committee to determine how to present plan to the City Council
Adjourn

Ad Hoc Downtown Beautification and Improvement Committee Scope of Work

The ad hoc City Downtown Beautification and Improvement Committee is charged with developing a plan for City Council approval regarding the use of transient occupancy tax funds that have been budgeted for “other City projects that qualify,” with an emphasis on projects in the downtown area. The committee will create a four-year plan for the use of these funds, and other budgeted funds not derived from transient occupancy taxes, by identifying specific projects in the current and next budget cycle, and provide guidance on how these funds should be used in the future. The committee will, if feasible, identify projects that can be undertaken immediately and completed by May 23, 2014.

The Committee shall, in the course of its work:

Provide ample opportunity for public input;
Review existing plans and lists of beautification projects;
Establish criteria by which a proposed project can be evaluated;
Evaluate how implementation of projects will tie in with one another to create a cohesive overall look for the entire City and not merely downtown;
Prioritize projects and develop a timeline for implementation that may extend beyond the current budget cycle;
Present its plan to the City Council.