City of
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
November 24, 2008
Present: Commissioners Eggers, Gardiner, Lewis, Rosenthal; Director Robertson;
Superintendents Gies and Teige
Absent: Commissioner Noraas; City Council Liaison Navickas
Gardiner called the meeting to order at 7:00 p.m. at Council Chambers,
Regular Meeting – August 25, 2008
MOTION Lewis moved to approve the minutes as written. Eggers seconded the motion.
The vote was: 4 yes – 0 no
Study Session – October 23, 2008
Under “Lithia Artisans Market Contract Renewal Discussion,” Discussion Among Commissioners, Eggers asked staff to strike the sentence referencing her alleged request to “resolve the contract revisions in the best way for all concerned.”
MOTION Rosenthal moved to approve the minutes as amended. Eggers seconded the motion.
The vote was: 4 yes – 0 no
Regular Meeting – October 27, 2008
Under “Items from Commissioners,” Eggers asked staff to strike her request to “send thank you notes to the [volunteer park walk] guides to convey the commission’s appreciation for their efforts,” as staff reported on the occurrence of a thank you party.
MOTION Eggers moved to approve the minutes as amended. Rosenthal seconded the motion.
The vote was: 4 yes – 0 no
Joint Study Session – October 30, 2008
Under “Roll Call,” Eggers asked that Gardiner’s name be included in the listing of commissioners present [in addition to his listing under “Call to Order”]. On page two, Eggers asked that the sentence regarding the budget change occurring when Parks took over the management of the
MOTION Rosenthal moved to approve the minutes as amended. Lewis seconded the motion.
The vote was: 4 yes – 0 no
PUBLIC PARTICIPATION
Open Forum
None
None
PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT
Lee Tuneberg, City of Ashland Finance and Administrative Services Director, presented the commission with their GFOA award for excellence in financial reporting for the ’07-‘08 fiscal year and said it was their 20th consecutive award. He also presented the CAFR for the year ending June 30, 2008, and said the commission was responsible for its contents. He guided them through key points contained within the document.
MOTION Eggers moved to accept the CAFR for the year ending June 30, 2008. Lewis seconded the motion.
The vote was: 4 yes – 0 no
UNFINISHED BUSINESS
Robertson referenced a map of lower
Public Input
Ron Roth,
For the potential purchase of the lower
CONSIDERATION OF ICE RINK RENAMING
Robertson reminded the commission that Michael Donovan, President of the Ashland Rotary Club, attended the October 27 regular commission meeting and presented them with a potential $50,000 donation over a five-year period for ice rink improvements. He said the Rotary Club suggested renaming the rink the “Ashland Rotary Centennial Ice Rink.” He welcomed Donovan and invited him to speak to the commission.
Michael Donovan said Rotary unanimously supported the donation. He said the Bernard family—original donors for the creation of the Darex Family Ice Rink (and Rotary Club members)—fully supported renaming the rink. He urged community members to step forward with additional contributions. In terms of the longevity of the proposed name, he expressed hope that Rotary could make another significant contribution in the future and retain the name but said Rotary would honor a future benefactor’s request to rename the rink.
Public Input
Commissioners thanked Donovan and the Rotary for their generous contribution and discussed placing the name plaque onto the ice rink structure. They agreed to work out such details in the future.
MOTION Eggers moved to accept, with great thanks, the Ashland Rotary Club’s donation for ice rink improvements and to name the rink the Ashland Rotary Centennial Ice Rink. Rosenthal seconded the motion.
The vote was: 4 yes – 0 no
NEW BUSINESS
SIGNS AND PLAQUES SUBCOMMITTEE REPORT AND REQUEST
Gies said subcommittee and staff members met to review a number of requests, agreeing to forward them to the commission for review and potential action. Items included:
§
§ Signs and plaques policy modifications
§ Pending requests for signs, plaques, or memorials in city parks
Eggers provided staff with suggested revisions for the
For the policy, Eggers suggested including the initial bulleted points on a page attached to the front of the policy and clarifying their function as a “summary of policy details.” Staff was directed to rework the policy and bring it back to the commission for further review.
Pending requests for signs, plaques, or memorials were reviewed, with the following results:
§ Water fountain at
§
§ Cooper family bench plaque in
§ “Mary’s Grove” in
MOTION Lewis moved to approve the four pending requests as presented. Eggers seconded the motion.
The vote was: 4 yes – 0 no
SUBCOMMITTEE and STAFF REPORTS
Ice Rink Project Update
Gies reported that the project was on schedule and the rink opening was tentatively scheduled for mid-January.
ITEMS FROM COMMISSIONERS
None
UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
ADJOURNMENT– By consensus, with no further business, Gardiner adjourned the meeting at 9:28 p.m.
Respectfully submitted, Susan Dyssegard,