August 17, 2023
Regular Meeting
4:00pm–5:30pm, Siskiyou Conference Room
51 Winburn Way
Minutes
I. CALL TO ORDER: Chair Engelund called the meeting to order at 4:00 PM.
- Introductions – The group conducted brief introductions to Associate Planner, Veronica Allen, who was joining to learn about the committee.
- Quorum count: Four committee members present; quorum achieved.
| Committee Members Present: |
Liaisons & Staff Present: |
| Chair, Ken Engelund |
Brandon Goldman; Community Development Director |
| Laura Bloom |
Jennifer Chenoweth; Associate Planner |
| Tessa Elbettar |
|
| Heather Warden |
|
| |
|
| Committee Members Absent: |
Liaisons & Staff Absent: |
| Leslie Eldridge |
Councilor, Gina DuQuenne |
| Stanley Smith |
|
| Cassie Preskenis |
Special Guests: |
| Snow Panneton |
Veronica Allen |
- LAND ACKNOWLEDGEMENT
“We acknowledge and honor the aboriginal people on whose ancestral homelands we work – the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhaha - “Where the Crow Lights” - that is now the Ashland City Plaza.”
Read by Chair, Ken Engelund.
- APPROVAL OF MINUTES July 20, 2023 regular meeting
Chair Engelund motioned to approve the draft July 20, 2023 meeting minutes with three minor spelling/typo corrections. Motion was seconded by Tessa Elbettar. Voice vote: ALL AYES. Motion passed. Corrections made.
- PUBLIC FORUM (for items not on the agenda) no attendees
- LIAISON REPORTS
Liaisons: City Council Liaison, Gina DuQuenne; Community Development Liaison, Brandon Goldman; and APRC Liaison, Leslie Eldridge
- City Council Liaison, Gina DuQuenne - No report; not in attendance.
- Community Development Liaison, Brandon Goldman
Brandon Goldman provided the following information and updates:
1. Discussed the street crosswalk painting project with Public Works Director
- Created and shared maps of potential crosswalk locations near SOU with the PAAC. Potential locations are 1. Indiana St. and Siskiyou Blvd.; adjacent to Schnieder Museum and SOU arts classroom and 2. South Mountain Ave. and Henry St.; adjacent to SOU music building.
- Stated that the PAAC should consult with SOU and ODOT regarding the crosswalk project
- Next steps to be determined
2. The City Council was scheduled to discuss committee priorities during the Tuesday meeting but did not get to those items on the agenda
3. Committee chairs will have an opportunity to present an annual report to the City Council on October 3. Add item to next month’s agenda – to discuss council presentation
c. APRC Liaison, Leslie Eldridge - No report; not in attendance.
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DISCUSSION ITEMS
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Public Arts Collection Rack Cards – process for updating new installations
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Chair Engelund stated that there is a need to order more rack cards for distribution. An order of 1,000 cards should be sufficient through spring 2024. Chair Engelund motioned to approve the request for a bid to order 1,000 rack cards for distribution. Heather Warden seconded the motion. Voice vote: ALL AYES. Motion passed. Ken will get a bid.
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Chair Engelund requested a motion that the GIS Story Map be amended to include new public art that was not included when the Story Map was initially created. Heather Warden motioned to approve the request to update the GIS Story Map with new public artworks. Tessa Elbettar seconded the motion. Voice vote: ALL AYES. Motion passed.
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Neighborhood Public Artworks (ODT Controller Boxes Project)
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Haines and Friends Grant Application (August 30 Deadline) – final draft, application process and motion
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Brand Goldman stated that he presented the request to apply for the grant to the City Council meeting and the Council approved the request to apply for the Haines and Friends Grant and approved a $5,000 grant match.
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The group discussed the draft application and suggested updates
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Ken proposed a motion to proceed with finalizing the grant application for submission with the inclusion of the following details:
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Add language to include the $5,000 match from the City
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Make updates to all RFPs and the grant application to include language that RFP artist submissions are due by November 1, 2023
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Add “City of Ashland Public Works Department” as collaborator to RFP announcement page and grant application
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Reach out to Public Works to request bids for prep and sealing of identified ODOT controller boxes
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ODT Controller Boxes - motion to proceed, selection panel, stipend, designated boxes, etc.
Chair Engelund requested to make a motion to proceed with the ODOT controller boxes and creation of a selection panel as detailed in the Haines and Friends grant application with a $500 stipend to the artist selected. Heather Warden motioned to approve the above. The motion was seconded by Tessa Elbettar. Voice vote: ALL AYES. Motion passed.
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OTHER BUSINESS AND UPDATES
a. Update: Marking Ashland Places (MAP) II Project
Chair Engelund noted that a subcommittee meeting with PAAC, HPAC and APRC is needed to determine the site location for installation.Brandon commented that PAAC needs only to reach out to the HPAC Chair to request an agenda item to be discussed during their regular meeting.
b. Update: Golden Connections Medallions Installation
Brandon stated that he will contact Mike Morrison in Public Works for an update.
c. Update: Say Their Names, Micah Blacklight’s “Ancestors Future - Crystalizing Our Call”
Chair met with key leaders and discussed creation of a steering committee.
d. Update: John Pugh’s “Where the Crow Lights” Elks Building Mural
The City of Ashland’s 2023-2024 Living & Doing Business Guide featured an article on John’s proposed mural; may be featured in one of the Portland newspapers and Ashland Living magazine.
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ADJOURNMENT - Next Meeting Date: Thursday, September 21, 2023 @ 4:00pm
Chair Engelund requested a motion to adjourn the meeting. Laura Bloom motioned to adjourn the meeting. Tessa Elbettar seconded the motion. All AYES to adjourn.
